Configure Charge Rate for Vehicles
Before enabling the Trip Cost Estimation function, please make sure all vehicles are assigned with Charge Rates. The Charge Rates will then be used for calculating the estimated and actual trip cost.
The Estimated Trip Cost is calculated as per below
Time Rate (per hour) * (Booking End - Booking Start)
+ KM Rate (per KM) * Estimated Trip KM
+ Base Rate
+ Overnight Rate (per night) * Number of nights
+ Half Day Rate (per half day) * Number of Half Days
The Actual Trip Cost is calculated as per below
Time Rate (per hour) * (Dropoff Time- Pickup Time)
+ KM Rate (per KM) * (Dropoff Odometer - Pickup Odometer)
+ Base Rate
+ Overnight Rate (per night) * Number of nights
+ Half Day Rate (per half day) * Number of Half Days
You can do this by editing vehicle one by one, or by using vehicle bulk update function.
Enable the Trip Cost Estimation Function
You can enable the Trip Cost Estimation Function by going to Administration > System Configuration > Booking Rules.
Under the section Booking Creation, toggle the 'Display trip cost' option, this will display the estimated trip cost during the booking process, and the actual trip cost once the booking is completed.
It is recommended to toggle the 'Require Estimated Trip KMs' option, so the users are required to enter an estimated trip KM when making a booking.
It is also recommended to enable the ‘User Selecting Vehicle’ option. This allows users to be redirected to a vehicle selection grid, where they can choose their preferred vehicle and view the estimated trip cost for each option before finalizingng the booking.
If it is required, you can turn on the Dropoff Notification by going to Administration > System Configuration > User, under Notifications section.
Assign Charge Code Manager and Configure Notifications
Multiple users can be assigned as managers for a Charge Code, and you can customize which booking notifications they will receives.
To assign managers to a Charge Code, navigate to Administration > Master Data > Charge Code. Edit the desired code, then select one or more users from the dropdown list in the manager field. Then select one or more notifications from the dropdown list in the Notification Type field.
To ensure charge code managers receive booking notifications for all bookings associated with their charge code, select ‘All Booking’ in the Notification Type field.
Display of Estimated and Actual Trip Cost
Once enabled, users will see the estimated trip cost during booking process, and the actual trip cost once the booking is completed.
If the User Selecting Vehicle feature is enabled, the Estimated Trip Cost column will be displayed on the Select Vehicle page, and can be used to sort the vehicles in ascending or descending order.
Once the booking is saved, the Estimated Trip Cost field will be displayed on the booking confirmation window
as well as the booking confirmation email.
