This is a quick guide on how to make a new booking.
Make a booking
This page allows you to make a new booking. Once a booking is made, a vehicle will be allocated on a random basis, taking into consideration any vehicle priorities that may have been assigned and any driver assignments.
From the booking’s menu, select New Booking and complete the booking form. The number of available vehicles will update based on the booking time and vehicle criteria. If the number of available vehicles is 0, please change the vehicle criteria or go to the Booking Manager screen to check vehicle availability.
Please note:
- Driver - if you have sufficient rights (depending on your User Role) you may choose to make a booking for another driver
- Charge Code - your default charge code is displayed. If you have sufficient access rights, you may change the charge code to be used for this booking
- Vehicle Group – you can select which vehicle group to book from if you have access to more than one group
- Notes - enter any notes that may be relevant to this booking. i.e. pick up Dr. Smith
- Occupants - enter the number of people that will be traveling.
- Vehicle Type - If a specific vehicle type is required, select this from the drop-down list.
- Accessories - If specific accessories are required, select the most important one of these from the drop-down list.
A confirmation of the booking will be displayed and can be printed. The booking will be allocated a unique booking number that may be used later to edit or cancel the booking, or to re-print the confirmation page if required. A confirmation email will be sent to your default email address, in which there is an ical attachment for you to load the booking to your outlook calendar.
The booking will be visible on your Home page where they can be edited and cancelled.
Make Multi Bookings
This function allows you to make reoccurring bookings.
To make a multi booking, select the destination, start and end similar to making a new booking, then click on the dates field to bring out the calendar which allows you to select the dates you would like to book. You can click on the dates again on the calendar to remove them from your selection.
If you would like to make an overnight booking, the date would be the start date of your booking, and enter the number of nights between your booking start time and end time. E.g. if I select 12/10/2020 as the date, start time being 8AM and end time being 4PMM, and the number of nights is 2, the booking you are trying to book is from 8AM 12/10/2020 to 4PM 14/10/2020.
Click on Book Now, the system will automatically allocate your bookings based on the booking form. An error message will show up if there is no available vehicle on a particular day or days so you can adjust the booking date and time before trying again.
If bookings are made successfully, confirmations of the bookings will be displayed and can be printed, meanwhile, email confirmations will be sent to your default email address.
The bookings will be displayed on the Home page where they can be edited or cancelled.