Manage vehicle group and group destination

The Group and Group Destination page allows you to define Vehicle Groups which can be selected by users when requesting a booking.

Users are only allowed to book vehicles from allocated groups. These groups are usually the same as locations, but it is possible that you may have several groups from one location or vice vesa.

Create a new group

Click on 'Add new record', enter the group name, and then a brief description of the location, then click on Update.

Assign a destination to a vehicle group

This is where you also set your destinations by group. By adding a list of destinations under a group, these become the destination that a user can select when making a booking in that corresponding group. To add a destination, click on the arrow next to the group and use the new, edit and delete links to add your destinations accordingly. The destination you will be able to choose from in this section will be the destinations set in the Destination master list.

Click on the triangle button at the left-hand side of the vehicle group, then click on Add new record in the destination field, select the destination from the drop-down box, and enter the estimated distance between the location of the vehicle and that destination, then click Update.

Assign a contact person to a vehicle group

You can setup group contacts for a vehicle group to allow they to recieve booking notification and alerts, and approval request of booking approval function is enabled. 

Click on the triangle button onthe left-hand side to call out the vehicle group contact and destination panel.

Hit the Add New Record button next to the Contacts label, select the user from the dropdown box. in the Notification Type field, select the notifications you would like the group contact to receive.

You can appoint more than one user to be the contacts for a vehicle group, and a user can be appointed as the contact for multiple groups.